|
1.1 The Physical Space Housing the Records |
Active
Records Area Main
Office |
Inactive
Records Area A Assessor
Basement Circuit
Clerk Jail County
Clerk Old Vault Sheriff
Basement Prosecuting
Attorney Annex Upstairs |
Inactive
Records Area B Prosecuting
Attorney Annex Basement |
|
1.1.A
Temperature (in degrees Fahrenheit) |
Assessor 76 Circuit Clerk 75 County Clerk 71 Sheriff 76 Prosecuting Attorney 75 |
Assessor 73 Circuit Clerk
79 County Clerk 73 Sheriff 73 Prosecuting Attorney 77 |
Assessor Circuit Clerk Sheriff Prosecuting Attorney 76 |
|
Humidity (record as % relative humidity) |
Assessor 43 Circuit Clerk 44 County Clerk 42 Sheriff 45 Prosecuting Attorney 40 |
Assessor 64 Circuit Clerk 52 County Clerk
45 Sheriff Prosecuting Attorney 46 |
Assessor Circuit Clerk Sheriff Prosecuting Attorney 46 |
|
1.1.B Windows
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor no Circuit Clerk yes County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
1.1.C Pollutants and other hazards to records |
|
|
|
|
Mold - active
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor yes Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no |
|
Mold - inactive (record as yes/no) |
Assessor no Circuit Clerk no County Clerk yes Sheriff no Prosecuting Attorney no |
Assessor yes Circuit Clerk no County Clerk yes Sheriff yes Prosecuting Attorney no |
Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no |
|
Moisture, Dampness (record as yes/no) and note where |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no |
|
Animals - alive
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Animals - past
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Insects - alive
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Insects - past note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Dust or grime on records |
Assessor no Circuit Clerk no County Clerk yes Sheriff no Prosecuting Attorney no |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor Circuit Clerk Sheriff Prosecuting Attorney yes |
|
1.1.D Fire suppression and detection systems |
|
|
|
|
Fire extinguishers
(record as yes/no) |
Assessor no Circuit Clerk yes County Clerk no Sheriff yes Prosecuting Attorney yes |
Assessor no Circuit Clerk
yes County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Sprinklers
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
1.1.E Type of security systems in place |
|
|
|
|
Guards at entrance to area (record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Locked or limited access to areas with records
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk
yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor Circuit Clerk Sheriff Prosecuting Attorney yes |
|
Alarm system
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Secured doors/windows (record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor Circuit Clerk Sheriff Prosecuting Attorney yes |
|
Panic Button
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
|
Key card access
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk Sheriff Prosecuting Attorney no |
Comments: There are guards at the entrance of
the building with metal detectors. The
BASEMENT, WHICH CONTAINED INACTIVE RECORDS FOR THE SHERIFF AND ASSESSOR, was
nickenamed the dungeon and you could see why.
Ventilation system lined the ceiling over the records.
1.2, 1.4, and
1.5 Quantity of Records Held and Condition of Records
|
Location |
Record Type |
Volume |
Condition |
|
Assessors office |
Personal Property / Real Estate |
30 dockets on
metal shelves 12 linear feet |
Clean |
|
Assessors office |
Land book |
26 dockets on metal shelves 12 linear feet |
Clean |
|
Assessors office |
Misc. files |
5 vertical drawers |
Clean |
|
Assessors office |
Misc. files |
1 lateral drawers |
Clean |
|
Assessors office |
DMV books |
45 on metal shelf |
Clean |
|
Assessors basement |
Land Books |
84 dockets wooden and metal shelf 3 ft linear |
Mold/Dirt/Red Rot/Torn |
|
Assessors basement |
Municipalities District land lot books |
131 dockets
3ft linear |
Clean/Dirt/Torn |
|
Assessors basement |
Sheriff sales book |
14 dockets 3ft
11 in linear |
Dirt/Mold/Torn |
|
Assessors basement |
Misc. Office files |
28 large banker boxes |
Dirt/Torn/Clean |
|
Assessors basement |
Misc. Stacks of various books |
4ft high |
Dirt/Mold/Torn |
|
Assessors basement |
Misc. stack of various books |
4ft. high |
Dirt/Mold/Torn |
|
Assessors basement |
Misc. stack of various books |
2ft high |
Dirt/Mold/Torn |
|
Assessors basement |
Misc. stack of various books |
2ft 6 inches high |
Dirt/Mold/Torn |
|
Assessors basement |
Personal Property |
5 vertical drawers |
Clean |
|
Assessors basement |
Misc. files |
Non-standard boxes 4ft linear |
Dirt |
|
Assessors basement |
Personal Property books |
29 dockets on wooden shelf 3ft wide |
Dirt |
|
Assessors basement |
Delinquent books |
13 dockets 3ft 8inhes linear |
Vermin eaten/ Mold/Dirt/Torn |
|
Circuit Clerk office |
Criminal Court Record books |
119 dockets |
Clean |
|
Circuit Clerk office |
Chancery |
56 dockets |
Clean |
|
Circuit Clerk office |
Civil Docket |
116 dockets |
Clean |
|
Circuit Clerk office |
Divorce dockets |
91 dockets |
Clean |
|
Circuit Clerk office |
Civil and Divorce dockets |
25 dockets |
Clean |
|
Circuit Clerk office |
Pending Criminal cases |
16 vertical drawers |
Clean |
|
Circuit Clerk office |
Close Criminal cases |
25 vertical drawers |
Clean |
|
Circuit Clerk office |
Supreme Court Appeals |
24 vertical drawers |
Clean |
|
Circuit Clerk office |
Paternity Pending |
4 vertical drawers |
Clean |
|
Circuit Clerk office |
Indictments |
3 dockets |
Dirt/Mold/Torn |
|
Circuit Clerk office |
Civil Cases Closed |
75 vertical drawers |
Clean |
|
Circuit Clerk office |
Misc. |
Files bonded by rubber band 8 inch linear |
Torn/Clean |
|
Circuit Clerk office |
Pending Divorces |
45 vertical drawers |
Clean |
|
Circuit Clerk office |
Pending Domestic Violence |
3 vertical drawers |
Clean |
|
Circuit Clerk office |
Closed Domestic |
5 vertical drawer |
Clean |
|
Circuit Clerk office |
Closed Divorces |
39 vertical drawers |
Clean |
|
Circuit Clerk office |
Adoptions |
15 vertical drawers |
Clean |
|
Circuit Clerk office |
Felonies |
Locked cabinet 6ft wide 2ft high |
Clean |
|
Circuit clerk office |
Adoption and Jury Files |
Locked wooden cabinet 4ft high and 4ft 7 inch wide |
Clean |
|
Circuit Clerk office |
Civil Files |
Non-standardized boxes 5ft linear |
Clean |
|
|
Misc. |
Non-standardized boxes 2ft linear both stacks |
Clean |
|
Circuit Clerk Jail |
Chancery |
26 large banker boxes |
Dirt/Mold/Torn |
|
Circuit Clerk Jail |
Civil |
31 large banker boxes |
Torn/Clean |
|
Circuit Clerk Jail |
Divorce |
57 large banker boxes |
Dirt/Mold/Torn |
|
Circuit Clerk Jail |
Misc. |
2 large banker boxes |
Dirt/Mold/Torn |
|
Circuit Clerk Jail |
Civil order dockets |
98 dockets |
Mold |
|
Circuit Clerk Jail |
Law order |
13 dockets |
Dirt/Clean |
|
Circuit Clerk Jail |
Misc./ civil |
13 large banker boxes |
Clean |
|
Circuit Clerk Jail |
Civil |
185 vertical drawers |
Clean/Torn |
|
Circuit Clerk Jail |
Divorce |
45 small banker boxes |
Clean |
|
Circuit Clerk Jail |
Divorce |
140 vertical drawers |
Clean |
|
Jail |
Commissioner Records |
10 large banker boxes |
Dirt |
|
Jail |
Commissioner Records |
5 nonstandard boxes |
Dirt |
|
Commissioners building |
Commissioner Records |
20 lateral drawers |
Clean |
|
County Clerk Office |
Index discharge |
2 dockets |
Clean |
|
County Clerk Office |
Soldiers, Sailors, Nurses discharge |
37 dockets |
Clean |
|
County Clerk Office |
Commissioners Records |
10 dockets |
Clean |
|
County Clerk Office |
Death Register |
57 dockets |
Clean |
|
County Clerk Office |
General index of marriage |
109 dockets |
Clean |
|
County Clerk Office |
Death Records |
On rolodex machine18 rows of 1ft 3 inches metal
boxes |
Clean |
|
County Clerk Office |
Deed books |
66 dockets |
Clean |
|
County Clerk Office |
Deed lease books |
64 dockets |
Clean |
|
County Clerk Office |
General index of encumbrance |
48 dockets |
Clean |
|
County Clerk Office |
Trust Deeds |
236 dockets |
Clean |
|
County Clerk Office |
Lease books |
64 dockets |
Clean |
|
County Clerk Office |
Assignment Records |
24 dockets |
Clean |
|
County Clerk Office |
Church Trustee |
8 dockets |
Clean |
|
County Clerk Office |
Will books |
48 dockets |
Clean |
|
County Clerk Office |
Administrator |
7 dockets |
Clean |
|
County Clerk Office |
Fiduciaries |
64 dockets |
Clean |
|
County Clerk Office |
Report of Commissioners Account |
8 dockets |
Clean |
|
County Clerk Office |
Rolled up maps |
11 rolled up maps 1ft linear |
Dirt/Mold/Torn |
|
County Clerk Office |
Debtor Finance statements |
16 dockets |
Clean |
|
County Clerk Office |
Judgment liens |
14 dockets |
Clean |
|
County Clerk Office |
Execution liens |
2 dockets |
Clean |
|
County Clerk Office |
Current Records |
3 dockets |
Clean |
|
County Clerk Office |
Map books |
10 dockets |
Clean |
|
County Clerk Office |
Lis pendens |
4 dockets |
Clean |
|
County Clerk Office |
Delinquent real estate |
6 dockets |
Clean |
|
County Clerk Office |
Delinquent Personal Property |
9 dockets |
Clean |
|
County Clerk Office |
Plat Book |
3 dockets |
Clean |
|
County Clerk Office |
Guardianship |
5 dockets |
Clean |
|
County Clerk Office |
Map index |
1 docket |
Clean |
|
County Clerk Office |
Receipt Reduce Delinquent |
8 dockets |
Clean |
|
County Clerk Office |
District land |
15 dockets |
Clean |
|
County Clerk office |
Municipal land |
15 dockets |
Clean |
|
County Clerk office |
Hanging maps |
11 hanging map holders on top of each other 4 of
them 3ft. in high and 1ft 9inch wide.
7 of them 1ft. 6inch high and 2ft 2in. wide |
Clean |
|
County Clerk office |
Estate claims |
3 vertical drawers |
Clean |
|
County Clerk office |
Tax liens |
4 vertical drawers |
Clean |
|
County Clerk office |
Appraisements |
32 vertical drawers |
Clean |
|
County Clerk office |
Release books |
192 dockets |
Clean |
|
County Clerk office |
Birth records |
74 dockets |
Clean |
|
County Clerk Vault |
Release books |
80 dockets |
Clean |
|
County Clerk Vault |
Lis Pendens |
16 dockets |
Clean |
|
County Clerk Vault |
Land Books |
54 dockets |
Clean |
|
County Clerk Vault |
Mechanics Liens |
7 dockets |
Clean |
|
County Clerk Vault |
General Index Encumbrance |
36 dockets |
Clean |
|
County Clerk Vault |
General Index Deeds, wills, contracts, leases |
48 dockets |
Clean |
|
County Clerk Vault |
Blueprints |
Stack 2 inch |
Torn |
|
County Clerk Vault |
Vacation Orders |
22 dockets |
Dirt/Mold/Torn |
|
County Clerk Vault |
Commissioner Accounts |
66 dockets |
Clean |
|
County Clerk Vault |
Trust Deeds |
240 dockets |
Clean |
|
County Clerk Vault |
Oath Books |
7 dockets |
Dirt |
|
County Clerk Vault |
Lunacy |
6 dockets |
Dirt |
|
County Clerk Vault |
Sheriff Sales
Delinquent Tax |
5 dockets |
Dirt mold |
|
County Clerk Vault |
Notary Bond |
14 dockets |
Clean |
|
County Clerk Vault |
Law rule |
|
|
|
County Clerk Vault |
Official bond |
3 dockets |
Dirt/Mold |
|
County Clerk Vault |
Flat Maps |
9 rolls |
Torn edges |
|
County Clerk Vault |
Maps |
Laying flat in wooden map holder shelf 6ft, 10inch
high and 3ft 2inch wide, 46 slots |
Dirt/Mold/Torn |
|
County Clerk Vault |
Delinquent Land |
12 dockets |
Dirt/Torn |
|
County Clerk Vault |
Misc. Small books |
4 vertical drawers |
Dirt/Mold/Torn |
|
County Clerk Vault |
Original Maps |
3 large banker boxes |
Dirt/Mold/Torn |
|
County Clerk Vault |
Misc. Map files |
8 vertical drawers |
Torn |
|
County Clerk Vault |
Voter Registration |
10 lateral drawers |
Clean |
|
County Clerk Vault |
Maps |
Map holder of bundled maps, Wooden 4in x 4in holes
contain maps, Holder was 3ft high and 1 ft 4inch wide |
Dirt/Mold/Torn |
|
County Clerk Vault |
Birth record |
4 dockets |
Torn/Dirt/Clean |
|
County Clerk Vault |
Election |
5 dockets |
Clean |
|
County Clerk Vault |
Report Sales Trust Deed |
5 dockets |
Clean |
|
County Clerk Vault |
Misc. |
4 dockets |
Clean |
|
County Clerk Vault |
Town land books |
7 dockets |
Clean |
|
County Clerk Vault |
District Land Books |
7 dockets |
Clean |
|
County Clerk Vault |
Municipal Land book |
8 dockets |
Clean |
|
County Clerk Vault |
Law rule |
2 dockets |
Clean |
|
Sheriff office |
Bankruptcy/ Monthly reports |
1 vertical drawer |
Clean |
|
Sheriff office |
Current Tickets |
2 vertical drawer |
Clean |
|
Sheriff office |
Tax Tickets |
3 large banker boxes |
Clean |
|
Sheriff office |
Tax Receipts |
5 docket books |
Clean |
|
Sheriff office |
Tax forms |
1 large banker box |
Clean |
|
Sheriff office |
Tax record books |
23 dockets |
Clean |
|
Sheriff office |
Real Estate |
6 dockets |
Clean |
|
Sheriff office |
Municipalities |
4 dockets |
Clean |
|
Sheriff office |
Daily Report |
1 docket |
Clean |
|
Sheriff office |
Bank Statements |
7 vertical drawers |
Clean |
|
Sheriff office |
Deposit Book |
8 vertical drawers |
Clean |
|
Sheriff office |
Receipt Books |
1 vertical drawers |
Clean |
|
Sheriff office |
Check Books |
1 vertical drawers |
Clean |
|
Sheriff office |
Check File |
3 vertical drawers |
Clean |
|
Sheriff office |
Bank Statements |
4 vertical drawers |
Clean |
|
Sheriff office |
Trident |
4 lateral drawer |
Clean |
|
Sheriff office |
Correspondence |
2lateral drawer |
Clean |
|
Sheriff office |
Civil service |
1 lateral drawer |
Clean |
|
Sheriff office |
Personnel Files |
3 lateral drawer |
Clean |
|
Sheriff office |
DARE Program |
1 lateral drawer |
Clean |
|
Sheriff office |
Crime Stoppers |
1 lateral drawer |
Clean |
|
Sheriff office |
Balance Sheets |
4 vertical drawer |
Clean |
|
Sheriff office |
Delinquent Real Estate |
5 docket books |
Clean |
|
Sheriff office |
Landscape Book |
1 docket |
Clean |
|
Sheriff office |
Misc. Files |
2 vertical drawer |
Clean |
|
Sheriff office |
Grant Files |
2 vertical drawers |
Clean |
|
Sheriff office |
Report Books |
1 docket |
Clean |
|
Sheriff office |
Bank Statements/Employment files/ Sheriff order
checks |
6 lateral drawers |
Clean |
|
Prosecuting Attorneys office |
Mental Hygiene |
1 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Misc. |
1 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
DMV Appeals |
12 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Grand Jury |
2 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Closed Files |
7 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Tape Statements |
2 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Juvenile Files |
4 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Misc. |
1 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Juvenile/ Abuse/ Neglect/ Abandonment |
17 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Adults indicted |
6 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Information |
1 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Plea by orders |
1 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Indictments |
3 vertical drawer |
Clean |
|
Prosecuting Attorneys office |
Payroll |
1 vertical |
Clean |
|
Prosecuting Attorneys office |
Misc. |
3 vertical |
Clean |
|
Prosecuting Attorney Upstairs storage |
Misc. |
90 large banker boxes |
Clean/Dirt |
|
Prosecuting Attorney
Upstairs storage |
Criminal cases |
4 vertical drawer |
Clean/Dirt |
|
Prosecuting Attorney
Upstairs storage |
Grand jury |
1 vertical drawer |
Clean/Dirt |
|
Prosecuting Attorney
Upstairs storage |
Payroll time sheets |
1 vertical drawer |
Clean/Dirt |
|
Prosecuting Attorney
Upstairs storage |
Weapon Permit cards |
1 small banker box |
Clean/Dirt |
|
Prosecuting Attorney basement |
Mixed Records |
69 large banker boxes |
Clean/Dirt/Torn |
Comments: Prosecuting Attorney office in a house-type
building beside the courthouse. Building
across the street is being renovated for the Prosecuting Attorney. Unaware of additional records stored in
judicial annex
P1, P2, P3, P4, P5, P6,
P7, P8, P9, P10, P11, P12, P13, P14, P15, P16, P17, P18, P19, P20, P21, P22, P23, P24, P25, P26, P27, P28, P29, P30, P31
|
1.6 Disaster
Plan |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
|
No |
No |
No |
No |
No |
Comments: No
office had concidered creating a Disaster Plan.
|
1.7 Staffing |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
1.7.A Number
of Employees |
|
|
|
|
|
|
Full time |
6 |
8 |
18 |
9 |
6 |
|
Part time |
10 |
|
Several college students during the summer |
1 |
4 |
|
Volunteers |
0 |
0 |
0 |
0 |
0 |
|
1.7.B Records Training |
|
|
|
|
|
|
Training received |
In house |
None |
Regular county meetings |
None |
On the job training by employees |
|
Opportunities available |
None |
None |
Regular county meetings |
None |
None |
|
1.1.D.b
Average Daily Retrievals of Current Records |
|
|
|
|
|
|
Staff use |
8 hours also full day |
8 hours |
8 hours |
8 hours |
All day |
|
Public use |
5 hours |
8 hours |
8 hours |
No public access |
No public access |
|
1.7.D.b Average Daily Retrievals of Stored Records |
|
|
|
|
|
|
Staff use |
Said it was rare 4 hours a week |
8 hours |
Didn't know |
2 hours out of a month |
All day |
|
Public use |
None |
None |
Didn't know |
None |
None |
Comments
|
1.8 Reformatting/Duplication |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
Photocopying |
|
|
|
|
|
|
Volume of material copied |
Not much they did not know the exact amount |
Didn't know |
Didn't know |
Didn't know |
Didn't know but speculated that it was a lot |
|
Disposition of originals |
|
|
|
|
|
|
Discarded |
No |
No |
No |
Yes |
No |
|
Placed in
storage |
Yes |
Yes |
Yes |
Yes |
Yes |
|
Microfilming |
|
|
|
|
|
|
Internal |
n/a |
n/a |
Yes |
n/a |
n/a |
|
Volume of material microfilmed |
|
|
Don't know stopped in 1990 |
|
|
|
Disposition of originals |
|
|
|
|
|
|
Discarded |
|
|
No |
|
|
|
Placed in
storage |
|
|
Yes |
|
|
|
Master copy stored onsite or offsite |
|
|
Onsite |
|
|
|
User copies available (record as yes/no) |
|
|
Yes |
|
|
Comments
|
1.9 Electronic Records |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
Record groups and/or series created and maintained
in electronic format (list all) |
None |
None |
None |
None |
None |
|
Software used |
None |
None |
CSSI |
None |
None |
|
Name and address of the vendor used |
None |
None |
Parkersburg WV |
None |
None |
|
Security in place for the storage system |
None |
None |
Passwords |
None |
None |
Recommendations
|
1.10 Records
Retention/Disposition (Retention Schedules, Destruction Process, Electronic
Records Guidelines Used) |
Assessor |
Circuit
Clerk |
County Clerk |
Sheriff |
Prosecuting
Attorney |
|
Name of retention schedules or any other procedures,
including Code references, followed during the last five years |
N/a |
n/a |
n/a |
n/a |
n/a |
|
Documentation processes to show what records have been
destroyed in the past five years (record as yes/no) |
n/a |
n/a |
n/a |
n/a |
n/a |
|
Any records management guidelines used for
electronic records (record as yes/no) |
n/a |
n/a |
n/a |
n/a |
n/a |
|
|
|
|
|
|
|
Comments
|
1.11 Material
being stored outside the office's jurisdiction |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
Lists of records administered by the office, but
held by a local historical or genealogical group, a local library, or West Virginia
University (record as yes/no) |
No |
No |
No |
Some records are kept on Howe Street in City of
Beckley |
Some records are kept on Howe Street in City of
Beckley |
|
Lists contain record group, series, span date, and
quantity data (record as yes/no) |
No |
No |
No |
No |
No |
|
Transfer documentation for these records (record
as yes/no) |
No |
No |
No |
No |
No |
|
|
|
|
|
|
|
Comments