|
1.1 The Physical Space Housing the Records |
Active
Records Area Main
Office |
Inactive
Records Area A Assessor
Storage room Circuit
Clerk Vault County
Clerk Basement Sheriff
Annex Building |
Inactive
Records Area B |
|
1.1.A
Temperature (in degrees Fahrenheit) |
Assessor 75 Circuit Clerk 74 County Clerk 74 Sheriff 79 Prosecuting Attorney 79 |
Assessor 75 Circuit Clerk 74 County Clerk 72 Sheriff 78 Prosecuting Attorney |
Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney |
|
Humidity (record as % relative humidity) |
Assessor 60 Circuit Clerk 37 County Clerk 37 Sheriff 36 Prosecuting Attorney 36 |
Assessor 60 Circuit Clerk 37 County Clerk 40 Sheriff 36 Prosecuting Attorney |
Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney |
|
1.1.B Windows
(record as yes/no) |
Assessor yes Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk yes County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney |
|
1.1.C Pollutants and other hazards to records |
|
|
|
|
Mold - active
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney |
|
Mold - inactive (record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Moisture, Dampness (record as yes/no) and note where |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Animals - alive
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff yes mice Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Animals - past
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff yes mice Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Insects - alive
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Insects - past note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Dust or grime on records |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff no Prosecuting Attorney no |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
1.1.D Fire suppression and detection systems |
|
|
|
|
Fire extinguishers
(record as yes/no) |
Assessor yes Circuit Clerk no County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Sprinklers
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
1.1.E Type of security systems in place |
|
|
|
|
Guards at entrance to area (record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Locked or limited access to areas with records
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Alarm system (record
as yes/no) |
Assessor yes Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor yes Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Secured doors/windows (record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Panic Button
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Key card access
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
|
|
|
|
Comments : Smelled like Cigarette smoke in Circuit Clerk
office
1.2,
1.4, and 1.5 Quantity of Records Held and Condition of Records
|
Location |
Record Type |
Volume |
Condition |
|
Assessors
office |
Homestead Exemptions |
2 vertical drawers |
Clean |
|
Assessors
office |
Transfer Slips |
4 vertical drawers |
Clean |
|
Assessors
office |
Deed Books |
3 vertical drawers |
Clean |
|
Assessors
office |
Assessments |
1 vertical drawer |
Clean |
|
Assessors
office |
Personal Property |
1 vertical drawer |
Clean |
|
Assessors
office |
Land Books |
34 dockets |
Clean |
|
Assessors
office |
Personal Property |
12 dockets |
Clean |
|
Assessors
office |
Real Estate |
6 dockets |
Clean |
|
Assessors
office |
Boats, Mobile Home, Vehicles |
3 dockets |
Clean |
|
Assessors
office |
IAS folds |
2 dockets |
Clean |
|
Assessors
office |
Supplements/Older changes in mapping/current
appraisal changes/Mapping |
Machine. 3ft 9inch linear 1ft 3inch wide tables
containing 1ft linear metal containers |
Clean |
|
Assessors
office |
Flat Maps |
9 metal flat map drawers |
Clean/Torn |
|
Assessors Storage room |
Land Books |
12 dockets |
Clean/Dirt |
|
Assessors Storage room |
Personal Property |
3 dockets |
Clean |
|
Assessors Storage room |
Work Copy Maps |
16 vertical drawers |
Clean |
|
Assessors Storage room |
Assessments |
8 vertical drawers |
Clean |
|
Assessors Storage room |
Microfilm |
10 vertical drawers |
Negative smells like vinegar |
|
Circuit Clerk office |
Criminal |
3 lateral drawers |
Clean |
|
Circuit Clerk office |
Receipts |
1 lateral drawer |
Clean |
|
Circuit Clerk office |
Civil |
1 lateral drawer |
Clean |
|
Circuit Clerk office |
Criminal |
7 banker boxes |
Clean |
|
Circuit Clerk office |
Receipts and Reports |
1 banker box |
Clean |
|
Circuit Clerk vault |
Chancery |
232 document cans |
Clean/Torn/Dirt |
|
Circuit Clerk vault |
Law Orders |
176 document cans |
Clean/Torn/Dirt |
|
Circuit Clerk vault |
Law Orders |
32 dockets |
Clean/Dirt |
|
Circuit Clerk vault |
Criminal Orders |
56 dockets |
Clean/Dirt |
|
Circuit Clerk vault |
Chancery |
35 dockets |
Clean/Dirt |
|
Circuit Clerk vault |
Civil |
9 dockets |
Clean |
|
Circuit Clerk vault |
Execution |
4 dockets |
Clean |
|
Circuit Clerk vault |
Order books |
16 dockets |
Clean |
|
Circuit Clerk vault |
Report State Commission of Fortified Lands |
5 dockets |
Clean |
|
Circuit Clerk vault |
Chancery |
8 vertical drawers |
Clean |
|
Circuit Clerk vault |
Summary Proceedings |
3 vertical drawers |
Clean |
|
Circuit Clerk vault |
Civil |
12 vertical drawers |
Clean |
|
Circuit Clerk vault |
Law |
8 vertical drawers |
Clean |
|
Circuit Clerk vault |
Misc. |
1 vertical drawer |
Clean |
|
Circuit Clerk vault |
Felony |
15 vertical drawers |
Clean |
|
Circuit Clerk vault |
Chancery Index |
6 metal drawer. Drawers 5inch wide and 3 inch high |
Clean |
|
Circuit Clerk vault |
Ballots |
1ft high and 7ft linear stack |
Clean |
|
Circuit Clerk vault |
Phone Bill |
2 lateral drawers |
Clean |
|
Circuit Clerk vault |
Domestic |
19 vertical drawers |
Clean |
|
Circuit Clerk vault |
Juvenile |
9 vertical drawers |
Clean |
|
Circuit Clerk vault |
Adoptions |
3 vertical drawers |
Clean |
|
Circuit Clerk vault |
Civil Docket |
5 dockets |
Clean |
|
Circuit Clerk vault |
Civil |
54 vertical drawers |
Clean |
|
Circuit Clerk vault |
Criminal |
2 vertical drawers |
Clean |
|
Circuit Clerk vault |
Criminal |
4 lateral drawers |
Clean |
|
Circuit Clerk vault |
Domestic Books |
7 dockets |
Clean |
|
County Clerk basement |
Probate wills |
25 document cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Settlement Fiduciary |
40 document cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Bonds |
1 document cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Appraisements Oaths |
2 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Release Liens |
2 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Misc. |
2 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Births |
34 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Coal Severance |
2 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
General County |
8 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Oil Gas Cancellation |
1 document can |
Clean/Dirt/Torn |
|
County Clerk basement |
Tax liens |
1 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Marriages |
3 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Deed |
3 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Salary |
2 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Elected officials |
2 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Settlements |
8 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Delinquent |
1 document
can |
Clean/Dirt/Torn |
|
County Clerk basement |
Judgments |
1 document
can |
Clean/Dirt/Torn |
|
County Clerk basement |
Records |
5 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Inventory of Fiduciary |
12 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Redemption and Auditor |
2 document
cans |
Clean/Dirt/Torn |
|
County Clerk basement |
Dog Tax |
1 document
can |
Clean/Dirt/Torn |
|
County Clerk basement |
Birth and Death |
1 vertical drawer |
Clean |
|
County Clerk basement |
Public Assistance |
1 vertical drawer |
Clean |
|
County Clerk basement |
Tax Deeds |
1vertical drawer |
Clean |
|
County Clerk basement |
Misc. |
16 banker boxes, 23 nonstandard boxes |
Clean |
|
County Clerk basement |
Blueprints |
5ft 6inch high and 3ft 2inch wide |
Surface dirt |
|
County Clerk basement |
Personal Property |
64 dockets |
Clean/Dirt |
|
County Clerk basement |
Deeds |
279 dockets |
Clean/Dirt/Torn |
|
County Clerk basement |
Lunacy |
3 dockets |
Clean/Dirt |
|
County Clerk basement |
Discharge |
15 dockets |
Clean/Dirt |
|
County Clerk basement |
Birth Records |
37 dockets |
Clean/Dirt |
|
County Clerk basement |
Death records |
20 dockets |
Clean/Dirt |
|
County Clerk basement |
\Election Records |
5 dockets |
Clean/Dirt |
|
County Clerk basement |
Misc. |
3 dockets |
Torn spines |
|
County Clerk basement |
Bankruptcy |
7 dockets |
Clean/Torn |
|
County Clerk basement |
Delinquent Fortified Lands |
2 dockets |
Clean/Dirt |
|
County Clerk basement |
Report of State |
1 docket |
Dirt/Torn |
|
County Clerk basement |
Bond Books |
21 dockets |
Clean/Dirt |
|
County Clerk basement |
Partial books |
8 dockets |
Clean/Dirt |
|
County Clerk basement |
Land Sale |
9 dockets |
Clean/Dirt |
|
County Clerk basement |
Delinquent Lands |
21 dockets |
Clean/Dirt |
|
County Clerk basement |
Release Liens |
71 dockets |
Clean/Dirt |
|
County Clerk basement |
Surveyor Roads |
39 dockets |
Clean/Dirt |
|
County Clerk basement |
Land Books |
145 dockets |
Clean/Dirt/Torn |
|
County Clerk office |
Settlements Fiduciaries |
90 dockets |
Clean/Dirt |
|
County Clerk office |
Probate Wills |
26 dockets |
Clean/Dirt |
|
County Clerk office |
Fee Books |
34 dockets |
Clean/Dirt |
|
County Clerk office |
Coal Severance |
1 docket |
Clean/Dirt |
|
County Clerk office |
911 funds |
1 docket |
Clean/Dirt |
|
County Clerk office |
Dog Tags |
1 docket |
Clean/Dirt |
|
County Clerk office |
Grants |
1 docket |
Clean/Dirt |
|
County Clerk office |
Federal Prison |
1 docket |
Clean/Dirt |
|
County Clerk office |
Management |
1 docket |
Clean/Dirt |
|
County Clerk office |
Home Detention |
1 docket |
Clean/Dirt |
|
County Clerk office |
Plat Index |
1 docket |
Clean/Dirt |
|
County Clerk office |
Grant Index |
21 docket |
Dirt/Torn |
|
County Clerk office |
Trust Deeds |
208 dockets |
Clean/Dirt/Torn |
|
County Clerk office |
Lease |
50 dockets |
Clean/Dirt/Torn |
|
County Clerk office |
Redemptions |
3 document cans |
Clean/Dirt |
|
County Clerk office |
Court Orders |
3docuentn cans |
Clean/Dirt |
|
County Clerk office |
Candidate Financial Statements |
5 document cans |
Clean/Dirt/Torn |
|
County Clerk office |
Deed |
6 document cans |
Clean/Dirt |
|
County Clerk office |
Probate |
2 document cans |
Clean/Dirt |
|
County Clerk office |
Fiduciaries |
3 document cans |
Clean/Dirt |
|
County Clerk office |
Will Book Transfers |
4 document cans |
Clean/Dirt |
|
County Clerk office |
Deed |
5 document cans |
Clean/Dirt |
|
County Clerk office |
Settlements |
12 document cans |
Dirt |
|
County Clerk office |
Back Taxes |
1 documents can |
Clean/Dirt |
|
County Clerk office |
Roads |
1 document can |
Clean/Dirt |
|
County Clerk office |
Maps |
1 document can |
Clean/Dirt |
|
County Clerk office |
Misc. Records |
8 banker boxes |
Clean/Dirt |
|
County Clerk office |
Supervisors Papers |
3 banker boxes |
Clean/Dirt |
|
County Clerk office |
General County Fund |
Loose files 3ft wide and 4inch high |
Clean |
|
County Clerk office |
Timesheets |
1 vertical drawer |
Clean |
|
County Clerk office |
Community Building |
1 vertical drawer |
Clean |
|
County Clerk office |
Sewage Project |
1 vertical drawer |
Clean |
|
County Clerk office |
Attorney General |
1 vertical drawer |
Clean |
|
County Clerk office |
State Road |
1 vertical drawer |
Clean |
|
County Clerk office |
State Tax Commission |
1 vertical drawer |
Clean |
|
County Clerk office |
Originals |
1 vertical drawer |
Clean |
|
County Clerk office |
Petitions |
1 vertical drawer |
Clean |
|
County Clerk office |
Indentures |
1 vertical drawer |
Clean |
|
County Clerk office |
Payroll |
1 vertical drawer |
Clean |
|
County Clerk office |
Lost of voters |
1 vertical drawer |
Clean |
|
County Clerk office |
Jail Reports |
1 vertical drawer |
Clean |
|
County Clerk office |
Microfilm Copies |
1 vertical drawer |
Clean |
|
County Clerk office |
Supply Catalogs |
1 vertical drawer |
Clean |
|
County Clerk office |
State Road Projects |
1 vertical drawer |
Clean |
|
Sheriff office |
Edits |
1 banker box |
Clean |
|
Sheriff office |
Tax Receipts |
2 banker boxes |
Clean |
|
Sheriff office |
Final Deposit |
1 docket |
Clean |
|
Sheriff office |
Purchase List Book |
1 docket |
Clean |
|
Sheriff office |
Tax Edits |
1 banker box |
Clean |
|
Sheriff office |
Mail Edit |
1 banker box |
Clean |
|
Sheriff office |
Land Book |
17 dockets |
Clean |
|
Sheriff office |
Personal Property |
6 dockets |
Clean |
|
Sheriff office |
Daily Post |
3 dockets |
Clean |
|
Sheriff office |
Daily Activity |
1docket |
Clean |
|
Sheriff office |
Unpaid Delinquent Tax List |
2 dockets |
Clean |
|
Sheriff office |
Sheriff Sale List |
2 dockets |
Clean |
|
Sheriff office |
Cancelled Checks |
1 banker boxes |
Clean |
|
Sheriff office |
Financial Statement |
2 banker boxes |
Clean |
|
Sheriff Annex |
Law Enforcement |
4 lateral drawers |
Clean |
|
Sheriff Annex |
Case Files |
8 vertical drawers |
Clean |
|
Sheriff Annex |
Sheriff Settlements/Land Deposits |
5 banker boxes |
Clean |
|
Prosecuting Attorney office |
Open Cases |
2 vertical drawers |
Clean |
|
Prosecuting Attorney office |
Closed Cases |
2 vertical drawers |
Clean |
|
Prosecuting Attorney office |
Criminal |
4 vertical drawers |
Clean |
|
Prosecuting Attorney office |
Civil/Mental Health |
1 vertical drawer |
Clean |
|
Prosecuting Attorney office |
County |
1 vertical drawer |
Clean |
|
Prosecuting Attorney office |
Juvenile |
3 vertical drawers |
Clean |
|
Prosecuting Attorney office |
OUI |
1 vertical drawer |
Clean |
|
Prosecuting Attorney office |
Deeds of Trust |
2 lateral drawers |
Clean |
|
|
|
|
|
Comments: Most of Prosecuting Attorney's
records were in Circuit clerks office.
All offices need more records storage space.
P1, P2, P3, P4, P5, P6, P7, P8, P9, P10, P11, P12, P13, P14, P15, P16, P17
|
1.6 Disaster
Plan |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
|
No |
No |
No |
No |
No |
Comments: All offices need a disaster
contingency plan in place.
|
1.7 Staffing |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
1.7.A Number
of Employees |
|
|
|
|
|
|
Full time |
5 |
3 |
4 |
17 |
4 |
|
Part time |
2 |
1 |
2 |
8 |
0 |
|
Volunteers |
0 |
0 |
0 |
0 |
0 |
|
1.7.B Records Training |
|
|
|
|
|
|
Training received |
None |
None |
In house training |
None |
None |
|
Opportunities available |
None |
None |
None |
None |
None |
|
1.1.D.b
Average Daily Retrievals of Current Records |
|
|
|
|
|
|
Staff use |
2 hours |
8 hours |
Didn't know |
8 hours |
8 hours |
|
Public use |
8 hours |
No Access |
Didn't know |
Didn't know |
No Access |
|
1.7.D.b Average Daily Retrievals of Stored Records |
|
|
|
|
|
|
Staff use |
hour |
8 hours |
Rare |
Didn't know |
Didn't know |
|
Public use |
8 hours |
No Access |
Rare |
Didn't know |
No Access |
|
|
|
|
|
|
|
Comments: Prosecuting Attorney said that the Circuit clerk had backup copies of many of their files. All offices need on-going records management training program for personnel.
|
1.8 Reformatting/Duplication |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
Microfilming |
|
|
|
|
|
|
External |
|
|
Outside group did everything up to 2002. |
|
|
|
Volume of material microfilmed |
|
|
Didn't know |
|
|
|
Disposition of originals |
|
|
|
|
|
|
Discarded |
|
|
Yes |
|
|
|
Placed in
storage |
|
|
No |
|
|
|
Master copy stored
(onsite or offsite ) |
|
|
Offsite |
|
|
|
User copies available (record as yes/no) |
|
|
No |
|
|
Comments: County Clerks Microfilming Firm was Casto & HAnis Inc. Spencer WV
|
1.9 Electronic Records |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
Record groups and/or series created and maintained
in electronic format (list all) |
CAMA,CAPPA,Supplemental Assessement |
For Dockets only |
N/A |
Taxes (Real Estate and Personal) DMV |
N/A |
|
Software used |
State, Software Systems |
CCMS |
N/A |
IBM 3486 Control Program |
N/A |
|
Name and address of the vendor used |
Software Systems Morgantown WV |
Software computer group out of Charleston |
N/A |
Software Systems Inc. 23 South Univeristy Ave.
Morgantown WV LOVA 26508 |
N/A |
|
System support used |
TMC Software Systems |
|
N/A |
Same as above |
N/A |
|
Name and address of the vendor used |
TMC Fairmont, WV |
|
N/A |
Complete system backup (safe-office) |
N/A |
|
Security in place for the storage system |
With State Tax Department |
No Security whatsoever |
N/A |
|
N/A |
|
Security in place for the backup system |
With the State Tax department |
|
N/A |
|
N/A |
|
Procedural rules used for creation, storage,
reformatting, and retirement of electronic records |
None provided |
|
|
|
|
Recommendations
|
1.10 Records
Retention/Disposition (Retention Schedules, Destruction Process, Electronic
Records Guidelines Used) |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
Name of retention schedules or any other procedures,
including Code references, followed during the last five years |
1977 retention schedule |
1977 retention schedule |
1977 retention schedule |
No |
No |
|
Documentation processes to show what records have
been destroyed in the past five years (record as yes/no) |
no |
Yes |
No major records have been destroyed |
No |
No |
|
Any records management guidelines used for
electronic records (record as yes/no) |
Yes |
no |
No |
No |
No |
Comments
|
1.11 Material
being stored outside the office's jurisdiction |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
Lists of records administered by the office, but held
by a local historical or genealogical group, a local library, or West
Virginia University (record as yes/no) |
No |
No |
No |
No |
No |
|
Lists contain record group, series, span date, and
quantity data (record as yes/no) |
No |
No |
No |
No |
No |
|
Transfer documentation for these records (record
as yes/no) |
No |
No |
No |
No |
No |
Comments